Nowadays, everyone is working from remote locations to stop spreading COVID-19. Many people are facing some issues with video conferencing. Recently Microsoft Teams offered a few Tips and Tricks to upgrade with collaboration conferencing. The Microsoft Teams tips and tricks can boost your productivity even if you use some hidden techniques. Here are a few Microsoft Teams Tips and Tricks for better video conferencing.
Microsoft Teams Tips and Tricks for Secure Video Conferencing
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- Microsoft Teams is a video communication and collaboration platform that combines persistent video conferencing, chat capabilities, file storage, and integrations with Office365 apps.
- It schedules the meetings within the teams with a simple feature that allows clicking on the small camera icons.
- Guest access is available in the Microsoft Teams platform for web, desktop, android apps and coming for the IOS systems.
- Make sure to use any external files to share the meeting lists. Use the guest users in Microsoft Teams for Conferences.
- Inline message translations are available in Microsoft Teams to avoid bridge location gaps between the team.
- Make sure to use the chat with external contact on different platforms without leaving the conference.
- Enhance your video conference with Microsoft Teams video real-time captions.
- Using @mention filtration in the search bar is an excellent feature for companies and businesses in Microsoft Teams.
- Use the “Follow “option to reduce the information overload between the teams.
- Have some fun using the GIF and custom reactions to strengthen the bond between the attendees who are working from remote locations.
- People hesitate to attend video conferences if the environment is messy and distracting. Make sure to customize the Microsoft backgrounds with a single click Tap on “blur my background.”
- Use Microsoft Teams keyboard shortcuts for quick and easy communication in a video conference.
- Use the extraordinary Microsoft Teams feature to assign tag names to the team members, each with specific terms.
- If your business has a global team of 5000 users, use these options, ‘ Org-wide team’ and ‘Build a team from scratch’ to create groups across the organization.
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- Slack App Directory is another collaboration platform from Microsoft Teams. Use the Slack app for advanced features.
- T-Bot is a new fundamental interface that helps teams provide a glimpse to give experience—building your first experience within team bots.
- Chats are done via chatbot, where you can experience the one-to-one and group chat experience with Microsoft Teams.
- Conversations are also similar to the chats option in Microsoft Teams, which gives some structure to the exchange for better collaborations in a focused way.
- Use the Save Messages option to save a particular message and a group conversation with the sash icon.
- Bookmark the unique conversations and single-person chat history by selecting a profile picture and choosing “saved” or using the command “/saved.”
- Use the simple tip of navigation buttons (< >) for a better user interface.
- Click on the Camera icon to start your meeting and schedule the appointments.
- The collab365 tab is used to expose the use of Microsoft tools for quick task management.
- The OneNote tab is for those who used to take notes while the conference was going on.
- Select the “SharePoint” icon, fill in the URL, and choose the files from the Library.
- Microsoft Team landing pages offer a user interface and HD-quality video for high-level conferences.
- The primary function or a new tab creates a new channel or adds a new member to the Microsoft Teams video conference.
- Whenever you click the tab General, it will ask you if you want to create a new channel or within it.
- Adding fewer or more people to the conference is different for everyone; start working on the Flip the screen because many people do not fit in the standard screen.
- Try to publish or add the RSS feed to Microsoft Teams with the help of Zapier.
- Translate the text messages with the simple command ‘…’ and choose the “Translate” option. It would be helpful for Global conferences.
- Whenever you want to use the Wiki at the conference, click ‘…’ and choose the “WIKI” option from the left-hand menu. It will give you a personalized wiki guide.
- Use the “tab that involves the summary of all WIKI searchessearchesged in during the meeting.
- Record your team meetings with the screen recording audio, video, and screen-sharing activities, and the recorded session is saved to “stream.”
- Microsoft Teams offers some features to download and share the complete meetings with your team members who were not attended.
- Microsoft Visio is one of the best tools to get productive results in Collaborative meetings.
- Use the zoom in and zoom out team option how you work on other browsers.
- Use the Microsoft Immersive reader for the team message to view the text messages in colorful format.
- Background Blur is one of the best functionalities for maintaining privacy on your background if it contains confidential information.
- Mute the Notifications to concentrate more on the conference. Go to the conversation, and choose Turn On Notifications / Turn Off Notifications for things done in peace.
- Attendees can use the pinning of personal apps to the Microsoft Teams app on the left-hand sidebar. Right-click on the app and pin it.
- Team members can easily synchronize all files globally from the Desktops, PCs, and Mac systems. It allows downloading more than 320 file types.
- Microsoft Teams allows team members to quickly share or edit the channel conversation through Email to Outlook.
- Qbot allows us to ask questions and get answers within the Microsoft team platforms.
- Select the “Forms” option to create an authoritative survey or poll to manage the team and share their opinion in the review.
- Type “/goto” in the Chat part. It will lead you straight forward to the destination.
- For big organization meetings, the “/call” command is essential to call a person by just typing the first three alphabets in the person’s name.
- @Wikipedia allows you to search for the terms in Wikipedia. To see the entire page, revert to the summary.
- Data loss prevention feature is available in Microsoft Teams through the business share point and OneDrive. This feature is essential for detecting sensitive information.
- Manage a Toggle between the private and team chat with the Microsoft Teams platform for better video conferencing.
Conclusion
Microsoft Teams workstream allows the collaborative tool to design to cut down the employee’s time spent on flipping from task to task, searching for the files, and redirecting to the right place. These Microsoft Teams Tips and Tricks will make you forget all other video conferencing platforms. IT companies can get Productive results by adopting Microsoft Teams.
