Regarding online video security, we should know something about the webcams that make people nervous. Video conferencing is widely used to enable discussions of the most crucial aspect of your business. We are all aware of the risks posed by hackers breaking the way of companies’ sensitive databases. These are a few Live Video Conferencing Security Tips and Tricks for companies and the end-users to keep your meeting secure from intruders.
Live Video Conferencing Security Tips and Tricks for 2022
- Make sure your meetings should be password protected.
- Carefully inspect the list of attendees periodically before the conference starts.
- Please make sure to block any unauthorized participants.
- Carefully control the screen sharing when the host knows and fully trusts everyone in the meeting.
- Disable the host settings to join before so that organizations can control the meeting from the start.
- Utilize the waiting room options to admit the participants because it creates separate virtual rooms before the meeting.
- Be aware of everything within the view of the Camera surrounding before the conference starts.
- Better to use the Zoom browser for the video conference than the Zoom app.
- Make sure to use the apps offering end-to-end encryption for video calls.
- Try to avoid discussing sensitive and confidential information in video conferences.
- First, prioritize network security from hackers.
- Protect yourself from the snoopers, and build control over who can access the data.
- Create a safe use of policy with the most advanced security and encryption options available in the market.
- Try to avoid connecting video conferences in mobile devices using unsecured WIFI.
- Use strong passwords for your Zoom conferences that no one can guess.
- Stop sharing sensitive document images during video calls or teleconferences.
- Make sure to switch on encryption code or two-factor authentications to join in the meetings.
- Use your work email to register or sign in to the Zoom accounts.
- Don’t trust all the Video conferencing apps; few are fake apps. They grab your personal information while you register.
- Make sure to share your conference link only through emails, don’t use social media apps to share links.
- Zoom offers secure screen-sharing options to others, and it is worth knowing some security features.
- Keep an eye on web clients if possible. Avoid Hackers trying to access the Camera and microphone of the attendees.
- Consider what people can see and hear once you join the call. Close all other windows except the conferencing browser while sharing the information.
- Turn off the recording option once the meeting is going on. Enable it only if it is necessary to recheck later.
- For safe video conferencing, staff must be educated and trained to use all privacy and security settings before the video conference starts.
- Make sure only members of the team only know what conferencing software is used and how to protect them with a group password, especially for virtual meetings.
- The industry standards of video conferencing encryptions are a minimum of 128-bit AES. If you want an additional level, go for 256–bit AES.
- Make sure to update with Firewall configurations and network settings.
- Don’t use consumer-grade video conferencing software plans for business meetings.
- No video conferencing plans will offer 100% security if you get them accessible; use enterprise-level methods for business meetings.
- Zoom is offering additional password protection in addition to the meeting ID. The password must be both in numbers and string.
- Turn off your video if you are not participating. Just enable the audio that leads to sound video and bandwidth without an out and disturbance.
- Validate the attendees at the start of the meeting by receiving the participant lists during a call.
- Use the video to show who is using virtual backgrounds; later, turn the video off if not necessary.
- Report suspicious activity to your security and IT departments. Use external calls to report suspicious activity going on video conferencing.
- Ensure video conferencing software/apps are patched and automatic updates are turned ON.
- Review your security setting before joining the call to prevent the threat from the snoopers.
- Don’t share your confidential data on third-party video apps to save or store on Laptops that are not password protected.
- Avoid Meeting Bombing, which means an uninvited person joins the video conferencing and disturbs the meeting by sharing inappropriate media files.
- Ensure that things like War dialing software allow the attacker to get the meeting ID, Organized person name, and complete information about the meeting.
- Turn On the notifications that will alert you if anyone joins the meeting room before you enter the video conference.
- Zoom offers many security tools, including Turning OFF Annotation and locking the meeting to avoid Zoom bombing.
- Turn off the private chat while using Zoom video conferencing to secure the data.
- One of the best features while using Zoom video conferencing uses the Waiting rooms that allow the hosts to control the entire meeting.
- Use a Co-Host or alternate host to monitor the complete activity during the video conference.
- Turn off the file-sharing option in Zoom and use other services for immediate file sharing.
- Creating clear rules for employees using remote devices, mobile phones, and desktops are best practices for secure video conferencing.
- Create a new meeting link and cancel the old link immediately if anyone missed getting the link that may be mistakenly shared with another person.
- Zoom offers a new attention-tracking feature that allows organizers to check if the participant doesn’t not online for 30 seconds.
- Scheduled meeting dates and ID must be secured in excels; use the secure documents sharing third-party apps.
Conclusion:
Security must be the primary goal if anyone is operating video conferencing systems. Zoom conferencing is becoming a default way to connect Live video conferences. Here we outline some key considerations that ensure your business video conference is safe and secure.
