Virtual Reality Video Conferencing

Virtual Reality Video Conferencing: VR Video Conferencing Best Practices

The virtual reality video conferencing market is expected to grow at a CAGR of more than 50% by 2020. The technology behind VR video conferencing has been around for some time. Still, it’s only recently that the business world has caught on and begun implementing these technologies into their workflows. This blog post will explore what you need to know about VR Video Conferencing best practices from both a technical and user experience perspective.

In today’s professional world, face-to-face communication is often a luxury reserved for those who can afford travel expenses or have the time to take off work. New advancements in virtual reality make it possible for people across the globe to communicate with each other using immersive experiences.

Nowadays, the term “virtual reality” is being used more often than ever before. It can be found everywhere, from video games to military training simulations. If you are reading this article, you may have heard of virtual reality or are interested in learning more about it, but what exactly does it mean?

Virtual reality is a computer-generated simulation of an environment that replicates an authentic experience for users by stimulating their senses.

This technology has been around since the late 1950s and was first developed as flight simulators for pilots. Today, virtual reality devices like Oculus Rift allow people to play immersive games or watch 3D movies with surround sound to feel like they are there.  This technology isn’t just limited to entertainment;

What is Virtual Reality Video Conferencing?

Imagine that you’re wearing a pair of glasses that allow you to see the other person in front of them. It’s like talking to people face-to-face, even though they’re located miles away.

There are many ways to communicate today, face-to-face meetings, phone calls, e-mails, even video chats. However, Virtual Reality is changing communication as we know it.

A type of video conferencing that is made possible by the use of a headset. It allows you to attend a virtual meeting as if you were there in person with your clients or colleagues.

Imagine being able to talk with people from around the world as if you were there.

How to use VR video conferencing

You can use video conferencing to interact with team members. You can do this by using Viro Media Room, which allows group collaboration in real-time.

You can use VR video conferencing to connect with your customers, friends, family, and more!

To use VR video conferencing, all you need is your browser and a headset.

The benefits of Virtual Reality Video Conferencing

  • Virtual Reality video conferencing allows you to see your co-workers in 3D, which can be very helpful when collaborating on projects
  • It’s a great way to connect with distant family members or friends who live far away
  • You don’t have the physical constraints of being in the same room as someone else, so it’s easier to share ideas and brainstorm together
  • The technology is constantly improving, meaning that soon people will be able to meet up for real-time conversations without having any delays
  • Virtual reality video conferencing is a great way to stay in touch with people you care about
  • It’s easier than ever before- all you need is a VR headset and an internet connection
  • You can also use your webcam or computer screen to see the other person, meaning that they don’t have to have the same equipment
  • No need to travel- less time, money, and carbon emissions
  • Ability to see the other person’s surroundings in detail
  • Meetings are more productive because you can’t interrupt each other with phone calls or texts
  • Cost savings- VR video conferencing is more cost-effective than in-person meetings
  • Increased productivity- less time wasted on travel or commuting, and no need to worry about traffic or parking
  • Convenience- never miss a meeting again with the ability to connect from anywhere at any time
  • Virtual Reality Video Conferencing is a great way to connect with people who are far away
  • VR Video Conferencing can be used for training, teaching, and collaborating on projects
  • VR Video Conferencing allows you to create an immersive environment that lets your brain feel like it’s there
  • Virtual Reality Video Conferencing allows you to have more interaction with your co-workers
  • It’s a great way to get feedback on design ideas or new features before they’re released
  • VR is the future of technology, so that it will be an invaluable tool in the coming years
  • You’ll never have to worry about missing another meeting again!
  • Cost savings on travel
  • Improved productivity and collaboration
  • Increased employee satisfaction
  • No need to travel
  • Can connect with multiple people at once
  • Less expensive than in-person conferences
  • Safer than traveling overseas for work
  • Meetings can be more productive because you’re not distracted by other things
  • Virtual Reality Video Conferencing is a great way to connect with people in other countries
  • It’s an easy way to make new friends and expand your social circle
  • VR Video Conferencing lowers the cost of travel, making it more affordable for people around the world
  • VR Video Conferencing can be used for business meetings or interviews over long distances
  • Virtual Reality Video Conferencing is less expensive than in-person meetings
  • You can have a virtual meeting from anywhere, so you don’t need to travel for work
  • VR video conferencing allows people with disabilities to participate more easily and naturally
  • VR video conferencing saves time by eliminating the need for travel
    How to use the Virtual Reality Video Conferencing technology in your business
  • Virtual Reality Video Conferencing best practices
  • Ensure the headset is clean
  • Adjust the headset to your head comfortably
  • Make sure you are in a quiet environment with no distractions
  • Turn off any other screens or devices that may be distracting you from what’s happening on the screen
  • Give yourself enough time for an uninterrupted conversation
  • Make sure you have enough bandwidth
  • Have a strong internet connection
  • Ensure that everyone has the same software installed on their computer
  • Use headphones for audio, not speakers or your computer’s built-in mic
  • Be aware of how much space is in front of you and what’s behind you (so people don’t see your messy room)
  • Have a video feed of yourself on your computer or mobile device
  • Have an easy way to share documents and other files with the person you’re talking to
  • Use a headset that has a built-in microphone for better sound quality
  • Keep the background as simple as possible, so it’s not distracting from what you want to say
  • No matter how good your internet connection is, it will never be as straightforward or fast as a face-to-face meeting
  • Keep the video window small to keep distractions at bay
  • Make sure you have enough light in the room for yourself and the other person
  • Try not to use too many screens at once, it can be overwhelming for both parties
  • Find a quiet area to record
  • Make sure there is enough space for the camera to move around
  • Check your lighting and sound quality before recording
  • Use a tripod so that you can easily edit out any mistakes later on in post-production
  • Remember to smile!
  • Create an office space that is welcoming to your guests
  • Make sure your virtual reality headset is set up and ready to go
  • Bring in snacks for the duration of the meeting, as well as water or other drinks
  • Set up a whiteboard, or dry erase board for brainstorming sessions
  • Make sure you have a good internet connection
  • Consider using a video chat app like Skype, Google Hangouts, or FaceTime to connect with people who don’t use VR
  • Use your headset’s directional pad and buttons to control the camera view- this will allow you to look around the scene more easily
  • Pay attention to framing- make sure that people in the room are not cut off from what is happening on the screen
  • Avoid sitting down while wearing your headset
  • Make sure the video quality is high
  • Have a good microphone and speakers
  • Turn off all other devices that might be making noise in the background
  • Use a headset to have a better sound quality and less echo
  • Take breaks from using VR for at least 20 minutes every hour
  • Use a dedicated video conferencing service that is compatible with VR headsets
  • Check the bandwidth of your internet connection to be sure it’s fast enough for VR
  • Make sure you have a way to record the meeting in case there are any technical difficulties or questions arise during the meeting
  • Test out your setup before the meeting so you know what will work and what won’t
  • Get a good internet connection
  • Have a laptop or desktop computer with Windows 7 or higher and at least 8GB of RAM
  • Make sure your headset is compatible with the software you’re using
  • Choose an appropriate virtual environment to meet in, such as a conference room for work meetings
  • Use the mute button if you want to take notes on paper instead of typing them out

Different ways to use VR video conferencing

  • Video chat with family and friends who live in different parts of the world
  • Attend virtual meetings from anywhere no need to leave your house!
  • Watch movies together on a huge screen in real-time (great for date night!)
  • Play games like paintball or air hockey against friends and family without leaving home
  • VR video conference with your spouse to feel closer
  • Use VR video conferencing to replace in-person meetings
  • Share the experience of a movie, concert, or sports game with friends who are too far away to attend
  • Use VR to create a virtual tour of your home for potential buyers
  • Create an immersive environment for teaching or training purposes
  • Provide remote support to clients, suppliers, and partners with live video chat
  • Create a virtual meeting space for your team to meet
  • Show off your products in an interactive way
  • Host live events and presentations
  • VR video conferencing can be used for business meetings
  • VR video conferencing is an excellent tool for training employees in new skills or procedures
  • VR video conferencing can be used to create immersive storytelling experiences
  • VR video conferencing is being used in therapy sessions with patients
  • Live streaming video conferences to your employees
  • Virtual tours of a new property for prospective buyers
  • Create virtual reality experiences for customers at trade shows and conventions
  • Connect with friends and family that live far away
  • Show off your vacation to people who couldn’t make it
  • Meet a potential client in a virtual meeting room, even if they’re on the other side of the world
  • Use VR to visit places you’ve never been before-
  • Attend a live event from the comfort of your home, like concerts or sporting events
  • Hold business meetings with coworkers and clients remotely
  • Give virtual tours of your house for sale
  • Conduct a meeting with your team in real-time
  • Show off your new product to potential clients
  • Facilitate an online training course for employees
  • Share your vacation with family members who couldn’t make it
  • Attend events that are happening in other cities or countries
  • Conduct business meetings remotely without having to fly across the country
  • Watch movies and play games with people all over the world

Challenges that come with using Virtual Reality Video Conferencing

  • VR headsets are expensive
  • VR headsets can be uncomfortable to wear
  • You need an internet connection with a fast upload speed
  • Virtual Reality Video Conferencing can be expensive to use
  • It is hard to see the person you are talking to, as they may block their face with a hand or something else
  • The sound quality of VR video conferencing is not very good, and it isn’t easy to hear what other people say
  • It can be difficult to maintain eye contact with other participants
  • The technology is still in its infancy, so it’s not always easy to find compatible devices
  • VR headsets are expensive and require a lot of space for use
  • Cost: VR headsets can be expensive and require a high-end PC to run
  • Setup: It takes time to set up the headset, and it’s difficult for more than one person at a time
  • Motion sickness: Some people get motion sick from experiencing virtual reality, especially if they aren’t used to it
  • Motion sickness
  • Lack of eye contact
  • Overwhelming sense of isolation
  • Virtual Reality Video Conferencing is not accessible to those with disabilities
  • The cost of hardware can be prohibitive for some users
  • There are still technical limitations that need to be addressed before the technology becomes mainstream
  • It’s hard to know if the person you’re talking to is still paying attention
  • The technology can be expensive and not accessible for everyone
  • You may feel like your movements are restricted or that you’re in a bubble
  • Asking participants to be in the same room
  • Getting everyone on board with technology
  • Making sure people are comfortable and not feeling too self-conscious
  • Ensuring that all participants have a good internet connection
  • There is a delay in communication
  • The person on the other end of the video conference may not be able to see you clearly if they are far away from your camera
  • You can’t hear background noise, which means you need to make sure there’s no music playing or people talking when you’re conducting a meeting with someone else.
  • The technology is still new and expensive.
  • It can be challenging to know who you’re talking to over the video feed, especially if they have a similar voice or appearance as someone else
  • You may feel more isolated from people in the virtual environment than usual because it’s hard to read non-verbal cues such as facial expressions and body language.


VR video conferencing provides a new level of authenticity and can significantly enhance the customer experience. But, before you go out and purchase a virtual reality headset for your office or home, be sure to consider these best practices first. What are some key elements that make up an influential VR video conference?

How much does it cost to use this technology, both in terms of time investment and equipment purchases? Have any other companies successfully used VR Video Conferences?

These questions should help give you an idea of using Virtual Reality Video Marketing is suitable for your company’s next marketing campaign. If you need more information on how we can provide our services with immersive 360-degree videos, please contact us today!

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